Club Incentives

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DISTRICT 2 CLUB INCENTIVES 2022-2023

 

 

 

Smedley Award

Add five new, dual, or reinstated members with a join date between August & September 2022. See Toastmasters International membership building programs for the incentive offered by world headquarters.

Beat the Clock

Clubs adding five new, dual or reinstated members with a join date between May 1 and June 30 2023 receive a Beat the Clock ribbon to display on the club’s banner from Toastmasters World Headquarters. Qualifying clubs also earn a special discount code for 10% off their next club order. (The discount code expires six months from the date of issue and is not valid with any other offer.) Applications and payments for members with a join date between May 1 and June 30 must be received at World Headquarters or online no later than June 30. The addition of transfer and charter members does not count toward Beat the Clock credit.

 

Super 7 Award

Clubs with all seven officer positions trained at a District-sponsored training in Round One of training (June through August 2022) or in Round Two of training (November 2022 through February 2023) will receive $70 D2 Dollars. Qualified training includes Club Officer Training (COT), and Toastmasters Leadership Institutes (TLI).
Note: Officers must register and attend the training as viewing the recording does not count. If one person holds more than one position in one club, or multiple clubs, their attendance counts for ALL their roles.

 

Moments Of Truth

Clubs completing the Moments of Truth Survey (MOT) by April 30th 2023 using the District 2 process will receive $100 D2 Dollars. Each qualifying club must use the D2 survey link created for the club, have 80% minimum member participation , and complete the follow-up results meeting with a representative of District 2.

 

Club Marketing Video

Clubs creating and posting a marketing video in March or April and by April 30, 2023 will receive $50 D2 dollars. After making the video and posting on the social media of your choice complete this Google sheet and submit it to the district.

 

 

DISTRICT 2 INCENTIVE FAQs

  • What are District 2 Dollars?
    • Clubs earn district 2 Dollars during various club incentive time periods. They must be used during the current Toastmasters program fiscal year and expire on June 15th.
  • What can I spend District 2 Dollars on? Below are the approved items.
    1. Meetup Account
    2. Advertising club events (social media, print media, online media)
    3. Club Website
    4. Club Zoom Account
    5. Club supplies from https://www.toastmasters.org/shop
    6. Electronic equipment used to produce a hybrid club meeting. (For example, video camera, microphone, speakers.)    NEW!
    7. Club meeting rental space.    NEW!
  • How do I use District 2 Dollars?
    • You can use District 2 Dollars to purchase any of the approved items listed above using your club credit card and submit a reimbursement request.
    • A receipt is required and must be submitted via Concur. The credit card statement is not accepted as a receipt.
    • The DEADLINE to submit a request for reimbursement is June 15th. ALL District 2 Dollars must be used during the current Toastmasters program year and expire on June 15th.
  • How do I submit a request for reimbursement?
    • Refer to How to Submit an Expense in Concur (see below)
    • If you don’t have a Concur account with Toastmasters International, reach out to our District 2 Recognition Coordinator at d2tm.recognition@gmail.com.

 

How to Submit an Expense in Concur

 

Prerequisites: You already have an account created by Toastmasters International world headquarters. If you don’t have a Concur account contact the D2 Recognition Coordinator at d2tm.recognition@gmail.com.

 

Here is a helpful video about using Concur 

Start Here:

  1. Login to Concur –  https://www.concursolutions.com/nui/signin
  2. Click on Start a Report Icon
    1. Report Name: D2 Incentive + Club Growth or Club Quality
      1. D2 Incentive Club Growth 
        1. Advertising Expense with Meetup
        2. Advertising on other Media
      2. D2 Incentive Club Quality
        1. Zoom account
        2. Club Website
      3. Report Date: use the default date
      4. Comments: list the club name/number and purpose of the purchase—E.g., zoom account, club website, etc.
  3. Click Next (on the bottom right corner of the page)
    1. Choose Expense Type: Incentives (7082)
    2. Transaction Date: Date on the receipt
    3. Business Purpose: Club Growth or Club Quality based on 2.1
    4. Vendor Name: Name on the receipt (e.g., Meetup.com, Zoom, etc.)
    5. City of Purchase: Leave blank
    6. Payment Type: Cash/Out of Pocket
    7. Amount: D2 $ that you’re spending
    8. Reporting Code: (705) ET – Other Expense (for Super 7 Incentives)
    9. Event Period: N/A
    10. District: use default (002) District 02
    11. Subsidiary: District
    12. Comment: Super 7 $50 August [year] (The incentive(s) you’re applying for.)
  4. Click the Attach Receipt button at the bottom of the page.
    1. You will see a popup window. Click on Browse Button to select your receipt on your computer (image/file in PDF, JPEG, PNG, etc.)
    2. Select the file and choose “Attach.
    3. After this, you will see the page as follow <see image>
  5. Click Save
  6. You can then add another expense.
    1. Choose Expense Type: Incentives (7082)
    2. Transaction Date: Date on the receipt
    3. Business Purpose: Club Growth or Club Quality based on 2.1 above
    4. Vendor Name: Name on the receipt (e.g., Meetup.com, Zoom, etc.)
    5. City of Purchase: Leave blank
    6. Payment Type: Cash/Out of Pocket
    7. Amount: D2 $ that you’re going to spend
    8. Reporting Code: (995) Other Expenses (for Club Dues Incentives)
    9. Event Period: N/A
    10. District: use default (002) District 02
    11. Subsidiary: District
    12. Comment: Club Name & Number. Also, the incentive(s) that you’re applying for. (ie: Dues Incentives $25 September [year])
  7. Click the Attach Receipt button at the bottom of the page.
    1. You will see a popup window. Click on Browse Button to select your receipt on your computer (image/file in PDF, JPEG, PNG, etc.)
    2. Select the file and choose “Attach.”
    3. After this, you will see the page as follows <see image>
  8. Click Save
  9. Click the Submit Report button on the top right corner.
    1. You will get a popup window for a final review.
    2. Click the Accept & Submit button.
  10. You’re done!

Note: if your bank account is not set up on the account yet to receive the funds, you may get an error. You need to set it up and wait for approval.

The approval process could take up to 4 weeks.