Club Incentives

DISTRICT 2 CLUB INCENTIVES 2023-2024

 

 

 

Smedley Award

Add five new, dual, or reinstated members with a join date between August & September 2023. See Toastmasters International membership building programs for the incentive offered by world headquarters.

Beat the Clock

Clubs adding five new, dual or reinstated members with a join date between May 1 and June 30 2024 receive a Beat the Clock ribbon to display on the club’s banner from Toastmasters World Headquarters. Qualifying clubs also earn a special discount code for 10% off their next club order. (The discount code expires six months from the date of issue and is not valid with any other offer.) Applications and payments for members with a join date between May 1 and June 30 must be received at World Headquarters or online no later than June 30. The addition of transfer and charter members does not count toward Beat the Clock credit.

 

Super 7 Award

Clubs with all seven officer positions trained at a District-sponsored training in Round One of training (June through August 2023) or in Round Two of training (November 2023 through February 2024) will receive $100 D2 Dollars. Qualified training includes Club Officer Training (COT), and Toastmasters Leadership Institute (TLI).
Note: Officers must register and attend the training as viewing the recording does not count. If one person holds more than one position in one club, or multiple clubs, their attendance counts for ALL their roles.

 

Contest Participation

Not available, 2023-2024

 

Moments Of Truth

Clubs completing the Moments of Truth Survey (MOT) by April 30, 2024 through the District 2 MOT Coordinator will receive $100 D2 Dollars. Each qualifying club must use the D2 survey link created for the club, have 80% minimum member participation, and complete the follow-up results meeting with a representative of District 2.  Contact Moments of Truth Chair, Richard Ripley at richard.ripley@comcast.net to get a survey started for your club.

 

Membership Drive

Any club that achieves both DCP goals 7 & 8 by April 30th, 2024 will receive $75 D2 Dollars.  Also, the club that adds the most new members before April 30th will have a reserved table in the front at the District Conference on May 4, 2024.

 

Pathways Progress

Any club that achieves 3 Pathways DCP goals(1-6) by April 30th, 2024 will receive $50 D2 dollars.  Clubs who achieve all six Pathways goals will be recognized at the District Conference.

 

Passport Program

Travel the District 2 Toastmasters globe to be entered in a raffle to win a prize. Between October 1, 2023 and April 15, 2024, you will visit at least 4 other District 2 clubs. Must take a club role in the meeting.  Buy your Conference ticket now, as the grand prize is a refund for your ticket to the 2024 Conference!

 

 

DISTRICT 2 INCENTIVE FAQs

  • What are District 2 Dollars?
    • Clubs earn District 2 Dollars during various club incentive time periods.
  • What can I spend District 2 Dollars on? Below are the approved items.
    1. Meetup Account
    2. Advertising club events (social media, print media, online media)
    3. Club Website
    4. Club Zoom Account
    5. Club supplies from https://www.toastmasters.org/shop
    6. Electronic equipment used to produce a hybrid club meeting. (For example, video camera, microphone, speakers.)
    7. Club meeting rental space.
  • How do I use District 2 Dollars?
    • You can use District 2 Dollars to purchase any of the approved items listed above using your club credit card and submit a reimbursement request.
    • A receipt is required and must be submitted via Concur. The credit card statement is not accepted as a receipt.
    • The DEADLINE to submit a request for reimbursement is 60 days after the incentive is awarded.
    • The entire incentive program closes on May 31st to allow time for the District to reconcile the final fiscal budget. No expenses will be reimbursed through Concur after this date.
  • How do I submit a request for reimbursement?
    • Refer to How to Submit an Expense in Concur (see below)
    • If you don’t have a Concur account with Toastmasters International, reach out to our District 2 Recognition Coordinator at d2tm.recognition@gmail.com.

 

How to Submit an Expense in Concur

 

Prerequisites: You already have an account created by Toastmasters International world headquarters. If you don’t have a Concur account contact the D2 Recognition Coordinator at d2tm.recognition@gmail.com. Allow a couple weeks for the account to be created and set-up.

 

Here is a helpful video about using Concur 

Start Here:

  1. Login to Concur –  https://www.concursolutions.com/nui/signin
  2. Click on Start a Report Icon
    1. Report Name: D2 Incentive + [Club Growth or Club Quality]
      1. Report Date: use the default date
      2. Comments: list the club name/number, Incentive name and purpose of the purchase—E.g., zoom account, club website, etc.
  3. Click Next (on the bottom right corner of the page)
    1. Choose Expense Type: Incentives (7082)
    2. Transaction Date: Date on the receipt
    3. Business Purpose: Club Growth or Club Quality based on 2.1
    4. Vendor Name: Name on the receipt (e.g., Meetup.com, Zoom, etc.)
    5. City of Purchase: Leave blank
    6. Payment Type: Cash/Out of Pocket
    7. Amount: D2 $ that you’re spending
    8. Reporting Code:  for example: (705) ET – Other Expense (for Super 7 Incentives)
    9. Event Period: N/A
    10. District: use default (002) District 02
    11. Subsidiary: District
    12. Comment: Super 7 $100 August [year]     (The incentive(s) you’re applying for.)
  4. Click the Attach Receipt button at the bottom of the page.
    1. You will see a popup window. Click on Browse Button to select your receipt on your computer (image/file in PDF, JPEG, PNG, etc.)
    2. Select the file and choose “Attach”.
    3. After this, you will see the page as follows <see image>
  5. Click Save
  6. You can then add another expense.
    1. Choose Expense Type: Incentives (7082)
    2. Transaction Date: Date on the receipt
    3. Business Purpose: Club Growth or Club Quality based on 2.1 above
    4. Vendor Name: Name on the receipt (e.g., Meetup.com, Zoom, etc.)
    5. City of Purchase: Leave blank
    6. Payment Type: Cash/Out of Pocket
    7. Amount: D2 $ that you’re going to spend
    8. Reporting Code: for example (995) Other Expenses (for Club Dues Incentives)
    9. Event Period: N/A
    10. District: use default (002) District 02
    11. Subsidiary: District
    12. Comment: Club Name & Number. Also, the incentive(s) name that you’re applying for. (ie: Dues Incentives $25 September [year])
  7. Click the Attach Receipt button at the bottom of the page.
    1. You will see a popup window. Click on Browse Button to select your receipt on your computer (image/file in PDF, JPEG, PNG, etc.)
    2. Select the file and choose “Attach.
    3. After this, you will see the page as follows <see image>
  8. Click Save
  9. Click the Submit Report button on the top right corner.
    1. You will get a popup window for a final review.
    2. Click the Accept & Submit button.
  10. You’re done!

Note: if your bank account is not set up on the account yet to receive the funds, you may get an error. You need to set it up and wait for approval first.

Please be patient, as the approval process could take up to 4 weeks.